TVAAS Linking / Teacher-Student Connection (TSC)

Pearson has received the TCAP answer documents, scanned them in, and the student demographic corrections have been made.  Now begins the process of ‘linking’ teachers and students in order to determine academic growth and teacher effectiveness.  The accuracy of the TSC process is critical to the validity of the data returned.  The TSC process must be completed by 6:00 PM on Tuesday, May 20 (TCAP grades 3-8).

Below are some tips and information to hopefully help with the process.

  • TSC Rosters
    • Only students who tested in your school will appear on a given teacher’s roster(s).
      • If a student withdrew the day before TCAP, s/he will not show up in TSC even if s/he tests somewhere else.
      • Likewise, if a student enrolls on the first day of TCAP, s/he will appear on the TSC rosters for your school though no teacher will be accountable for the academic growth of the student.
  • Instructional Availability (IA)
    • IA by definition is the amount of time a student was available to receive instruction within a school building.  Both enrollment and student attendance can be considered to determine IA.
    • IA is calculated by considering all instructional days from 8/1/2013 through 5/30/2014.  For the current school year there are 170 total instructional days.
    • Every student is designated an IA as follows (using a year-long schedule):
      • FULL (F) – Enrolled/Present for 150+ Days
        • Enrolled on or before 8/30/2013
      • PART (P) – Enrolled/Present for 75-149 Days
        • Enrolled after 8/30/2013 but on or before 1/24/2014
      • EXCLUDED (X-IA) – Enrolled/Present for 74 or Fewer Days
        • Enrolled after 1/24/2014
    • Considering attendance, suppose a student has been enrolled all year but as a result of poor attendance has missed a total of 21 days.  This student should be designated as IA=P.
      • (170 total days – 21 absences =149 days available to receive instruction)
    • According to TCA § 49-1-606(a), only students claimed as FULL (F) will count towards a teacher’s teacher-effect calculation.
  • Instructional Responsibility (IR)
    • Considering the IA of a student, IR is the % of instructional responsibility any teacher will have.
    • IR is calculated/designated in multiples of 10.
    • Based on the 2013-14 instructional calendar, both semesters 1 and 2 have 85 instructional days each and are therefore exactly 50%.
      • This is useful if classroom changes were made at the start of semester 2.
    • When students are ‘shared’ by teachers, best practice is for the teachers to come to a consensus about their IR such that the total is 100%.
      • Given that there are 170 instructional days in the 2013-14 school year, 17 days is equivalent to 10%.
      • In cases where teachers cannot reach a consensus, the administrator may make the final determination.
      • If the situation involves a SPED student then the IEP can be used to determine the IR.
    • It is possible that a situation may occur where a student is ‘underlinked’ as a result of having an unlicensed sub for an extended period of time.
  • Teacher of Record (TOR)
    • Only one teacher can be designated as the TOR per student and content area.
    • The TOR indication is used only to organize the QuickScore reports.  For this reason, the TOR should be the teacher who is responsible for entering the TCAP grade into GradeSpeed.
    • The TOR indication has no bearing on teacher effectiveness or academic growth calculations.
  • Course Period (CP) Selection
    • Similar to TOR, the CP selection is used to organize the QuickScore reports.  Students in the same class should have the same CP selected.
    • The period selected does not matter as long as the selection is consistent for all students in a class.
      • For self-contained classrooms, I always designated RLA as 1, Math as 2, Science as 3, and Social Studies as 4 – just because
      • For departmentalized classrooms, each content area class would need to have different CP selections in order to differentiate the QuickScore reports.
        • Example:  RLA Y-1 = CP1; RLA Y-2 = CP2 (for the same TOR)

While this process may seem complex, it truly is quite simplistic yet the ramifications for doing it incorrectly can be significant.  I would encourage you to use the course roster reports found in the scheduling folder of the DataWarehouse to determine IA.  I am also linking a couple of documents below that may be of use.

If all else fails though, please reach out to myself or another member of the Research, Assessment, and Evaluation department during the TSC window.  We will be available in a computer lab at Waverly Belmont on 5/16, 5/19, and 5/20 should you need 1-on-1 support.  You are also encouraged to email your Data Coach and I am positive they will call you back as soon as possible.  Otherwise, my number is 615-500-5985.

Once your school has completed all linking for the 2013-14 school year.  I strongly encourage you to print out each linkage roster and have them signed by both the administrator and specified teacher.

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Additional Resources:

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